RotaMerkezi launches: employee shuttle management on one platform

As of October 2026, RotaMerkezi is live at rotamerkezi.com. Built for hospitals, universities, factories and public institutions that run employee shuttles, the platform brings the entire process together in a single data model: from planning the shuttle network to daily operations, and from vendor payments (progress payments) to management reports.

What problem are we solving?

Employee shuttles are one of the largest operating expenses for many organizations, yet they are often managed with spreadsheets, phone calls and experience. Which line is running empty and which is overcrowded, why the shuttle is late today, where the cost comes from: all of this stays invisible. A new employee or a change of address means the lines have to be updated by hand.

RotaMerkezi was designed to remove that blind spot: every decision rests on a measurable rationale, every plan change on a recorded approval, and every payment on actual data. The planning team, operations manager, driver, employee and vendor all see the same data within the limits of their own permissions, which reduces the need to carry information between spreadsheets and confirm things over the phone.

Core modules

Planning

• Shuttle network and line planning: employee density, stops, lines and campuses on a single map; employees left outside coverage, occupancy warnings and line versions.
• Route designer: design routes by dragging stops; distance, duration and arrival times at each stop are calculated automatically.
• Route optimization and line redesign: selected lines are solved as a vehicle routing problem (VRP) with vehicle capacity and maximum ride time constraints; the result is shown as the difference in vehicle count, daily kilometers and monthly cost.
• Scenarios and four-eyes approval: changes are tried out without touching live data and applied only after approval by an authorized person other than the one who prepared them.

Operations

• Live tracking and arrival estimates: locations come from a GPS device, an MQTT bridge or the driver app; alerts are generated for delays, route deviations and GPS loss.
• Trip management: trips are generated automatically according to the shift calendar and public holidays; vehicle and driver changes, incident records and announcements are managed from a single screen.

Mobile

• Driver app: daily assignments, stop sequence and expected passengers; boarding is recorded by QR code, NFC / card or manually. It also works without a connection.
• Employee portal: shuttle and stop information, the vehicle's live location, a personal boarding QR code that changes daily, an "I won't be riding" notice and requests.

Both apps are mobile web apps (PWAs) that can be added to the phone without an app store installation; they work on Android and iOS.

Fleet, cost and reporting

• Fleet and vendor management: vehicles, capacities, drivers, contracts and document expiry alerts.
• Costs and vendor payments: cost based on per-trip, per-kilometer and fixed monthly contracts; vendor payments calculated from completed trips, SLA measurement and four-eyes approval.
• Reporting: 18 ready-made reports, a report designer and PDF / XLSX / CSV export.

Artificial intelligence

Copilot answers questions asked in natural language about your shuttle data using system tools; every number in an answer can be traced back to a tool output. The morning summary, anomaly detection and demand forecasting are also part of this module. You can find the details on the AI page.

Integrations

• REST API v1 (documented with OpenAPI) and signed webhooks
• Enterprise sign-in: OIDC, Microsoft Entra ID, SAML 2.0; LDAP / Active Directory
• Scheduled imports from the HR system, Excel / CSV import
• GTFS / GTFS-Realtime feed; SMS, WhatsApp and email notifications

Security and KVKK

RotaMerkezi is a multi-tenant platform, and each organization's data is separated at the database level with row-level security. Role- and scope-based permissions, two-factor authentication and an immutable audit log are standard. On the KVKK side (Turkey's Personal Data Protection Law, comparable to the GDPR), employee addresses are stored encrypted, masked for users without permission, every full-address view is written to an access log, and personal data is purged automatically according to the retention periods the organization sets. Continuous backups and a weekly restore test are also part of the infrastructure.

Corporate branding and custom domain

Each organization works at its own organization.rotamerkezi.com address, with its own logo and colors. Organizations that wish to can connect their own domain; the TLS certificate is obtained and renewed automatically. The mobile apps also appear with the organization's branding.

How to get started

1. Request a demo. The demo is free; it is an online meeting of about 30 minutes using sample data similar to your organization.
2. Let's clarify your needs together. We determine the right package based on your number of employees and vehicles and the modules you need. See the pricing page for package options.
3. Setup and pilot. We start by importing employee and address data, validating stops and lines, training users and running a pilot period.

For questions, you can browse the frequently asked questions page or leave a demo request directly.

Frequently asked questions

What is RotaMerkezi?

RotaMerkezi is a cloud-based employee shuttle management platform that plans an organization's employee shuttle network, optimizes routes, tracks vehicles live and reports on cost. Planning, live operations, mobile apps, fleet, vendor payments and reporting come together on a single platform.

Which organizations is RotaMerkezi suitable for?

Organizations of any size that run employee shuttles: hospitals, universities, factories and organized industrial zones, public institutions, schools, logistics and retail companies. It can be used by anything from single-campus organizations to multi-campus, multi-shift ones.

Do we need software or a server to set it up?

No. RotaMerkezi is cloud-based (SaaS); the organization uses it through a browser at its own address. The driver app and the employee portal are also web apps that require no app store installation.

Can our existing shuttle data be imported?

Yes. Employee, address and shift information is imported via Excel / CSV or through an integration with the HR system; every row is validated and problematic rows are reported. Existing stops and lines can also be moved into the system.