Fuel and mileage tracking

All fuel purchases in one place

Every fuel purchase is recorded against the vehicle: time, fuel type (diesel, gasoline, LPG, CNG, electricity, AdBlue), quantity, amount, unit price, odometer reading, whether the tank was filled, station and receipt. Records come in three ways:

• From the panel: via the Fleet → Fuel and mileage screen
• From the driver app: drivers enter the fuel purchased, the odometer reading and a photo of the receipt in a few taps (location data is removed from the photo)
• From fuel card statements: upload the fuel company's CSV or Excel statement; Turkish headers and decimal commas are recognized, and the same receipt number is never added twice

The odometer reading must be consistent with the vehicle's other records; mileage that goes backwards is not accepted.

Consumption and cost per km

• L/100 km: total quantity between two full-tank fill-ups / kilometers driven; partial fill-ups are added to the next full-tank fill-up, and AdBlue is not included
• Cost per km: fuel spend in the period / kilometers driven according to the odometer
• Period summary per vehicle: number of purchases, quantity, amount, kilometers, consumption and the vehicle's median consumption

Anomaly flags

• High consumption: intervals above the vehicle's median consumption over the last 12 months by a set percentage (organization setting, 25% by default) are flagged
• GPS gap: kilometers driven according to the odometer are compared with the GPS kilometers of tracked trips; a difference of more than 25% is flagged. This makes it easier to spot incorrectly entered mileage or off-duty use.
• Records without an odometer reading are shown separately

Reporting

The fuel and mileage report lists, per vehicle, quantity, amount, odometer and GPS kilometers, L/100 km, cost per km and flags; it is exportable to Excel and PDF and can be sent regularly by email. Vendor representatives see only their own company's vehicles.

Frequently asked questions

How do I upload a fuel card statement?

Upload the CSV or Excel file you get from the fuel card company's portal on the Fuel and mileage screen. License plate, date and liter columns are enough; time, amount, unit price, mileage, station, product and receipt number are used if present.

What happens if I accidentally upload the same statement twice?

Records with a receipt / transaction number are not added a second time; at the end of the upload you see how many records were added and how many were skipped as duplicates.

Can it be used for electric vehicles too?

Yes. For electricity, quantity is entered in kWh; consumption is calculated the same way (kWh/100 km).

Why is consumption empty on some records?

Consumption can only be calculated between two full-tank fill-ups. For partial fill-ups or records without an odometer reading, the value appears at the next full-tank fill-up.